Richmond Alternative Health Expo | EXHIBITOR TERMS OF AGREEMENT

Eligibility: Exhibition opportunity is by invitation only; invitees were selected based upon their reputation, interpersonal and communication skills. The expo team welcomes practitioner recommendations. Recommendation does not guarantee invitation.
Payment: Full payment is required with the sign up sheet to hold your spot. Sign up deadline is 2 weeks from the date you receive your sign up sheet. If you do not respond within 2 weeks, you will be placed on the wait list.
Wail List: Wait listed exhibitors will be contacted if there is a cancellation in their category in the order in which they were received.
Cancellation/Refund: Cancellations must be made in writing and the refund amount will be half back. There will be no refunds 14 days prior to event.
Event Cancellation: If the event had to be canceled, exhibitors will be given a full refund.
Substitution/Sublease: Exhibitors shall not substitute themselves or sublease booth space.
Set-up/Dismantle: Set-up is from 7:00am – 9:30am. Booths shall be fully set-up and manned by 9:30am. If you do not arrive (or call) by 9:30am, your spot will be given to a wait-listed exhibitor and you will not receive a refund. Booth dismantle does not occur until after expo close at 4:00pm; exhibitors agree not to disrupt event by dismantling early.
Fee: $75.00 per person who is booth sharing (not per business or organization) and $150.00 per person who is not booth sharing. Category exhibition is not the same as being an official event sponsor.
Booth Includes: 10’ x 10’ draped space, 6’ x 2’ covered/skirted table, 2 chairs, and a category sign.
Responsibility: Exhibitor responsibility is to educate attendees about the category you represent in the most positive, compassionate, patient, warm, articulate and professional manner possible. Education at your booth may include demos or samplers of your modality. Business casual attire is appropriate (we recommend wearing comfortable shoes).
Booth Sharing: Most booths will have 2 people to educate attendees about the category they represent. Our intention is to create highly functional teams; we ask that you contact your table mate to collaborate on your presentation and styles before the event takes place. If there is disharmony between table mates, contact Barbara or Ellen for possible adjustments. All sponsors will receive their own booths.
Booth Display: All exhibitor materials must fit within the dimensions of their booth. Business banners and/or props are not appropriate. Only official event sponsors may hang banners and signs promoting their business. Category props are welcome (such as a spinal display for chiropractors).
Business Marketing: We encourage exhibitors to bring business cards; brochures; flyers; class, lecture or workshop sign up sheets; informational resource guides/documents (with websites, books, etc.), email or snail mail sign up sheets; and samples or coupons representing your products/services. We highly recommend that food category exhibitors bring food samples.
Selling Products: Only “marketplace” exhibitors may conduct sales transactions during the expo. Exception: If an exhibitor authored a book, card deck, CD or DVD in the field of alternative health, they may sell the product they authored at their booth via cash or check transactions.
Give Away: We will be conducting hourly drawings to give away products and services to attendees. We encourage exhibitors to donate a consultation, session, product or service for promotion.
Badges: Exhibitors shall wear their badge at all times during the expo, including set-up and dismantle.
Breaks: Do not leave booths unattended. Although you may call the expo management cell phone to request a volunteer man your booth while you take a break, our volunteer staff is limited.
Layout: Expo management will determine exhibitor booth placement (layout is by category).
Safety First: Abide by local, city, state laws, ordinances and regulations regarding fire, safety and health.
Medical Screening: Do not diagnose conditions nor prescribe/consult about medication unless you are an appropriately licensed health care provider. Refer to appropriate professionals exhibiting if necessary.
Demonstrative Treatments: Practitioners agree to adhere to the standards of practice of the licensing body that oversees each modality; including, but not limited to: intake, releases, hygiene, and treatment processes and procedures at expos.
Allergy Alert: Do not release scented items into the environment. All food or product samples must be marked with allergy information (milk/casein, wheat/gluten, strawberry, peanut, etc.).
Prohibition: Alcohol, illegal drugs, smoking, disruptive and/or disrespectful behavior are prohibited.
Solicitation: Solicitation of attendees or exhibitors is prohibited. Allow people interested in your products or services to request information about them from you.
"Booth Buddies" are prohibited. Booth Buddies are people (family, friends, business partners, colleagues, associates, etc.) who are not signed up to exhibit at the event but hang out at or near your booth with the intention of selling products or services.
Mail List Sign Up: Expo mail list is not available for distribution for privacy purposes.
Exhibitor Property: Property of exhibitors is deemed to be under their custody, control and oversight at all times, including in transit to and from the expo and within the confines of their booth.
Liability: Expo management is not responsible for material at the exhibitor booths.
Indemnification: By signing this agreement exhibitors indemnify and hold harmless the expo management and the show facility from all claims, demands, damages, and liability of any kind, including loss, damage or destruction of property, breach of contract, injury, negligence, abuse or willful misconduct on the part of any party.

Your signature indicates your acceptance of and agreement to abide by the rules and regulations of this agreement. Please keep a copy for your records. For additional information or questions contact: Barbara Marsh (804) 282-0027 or Ellen Mahloy Wheeler (804) 545-3099.

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